Role of Admin Section:
- To look after various aspects of personnel management of the organisation
- To look after Construction, Maintenance and Allotment of DAD Office/Residential Accommodation.
- To look after aspects of Personnel Management of the organisation relating to Confirmation, Promotion and Retirement.
- To conduct Departmental Examinations
- To conduct Inhouse Training Courses
- To facilitate Payment of Office Contingency claims of the organisation.
- To provide healthy living and working conditions for officers and staff.
Admin Section Functions :
1. General administration of the main office and 59 sub-offices.
2. Establishment of the office and all its sub-offices.
3. Recruitment of Gp C & D staff- Through SSC, Compassionate Appointment etc.
4. Postings & Transfers
· Half yearly Inter Command.
· Compassionate on medical grounds.
· Station seniors Inter Command.
· Internal upto AAO– due to administrative reasons.
5. Promotions- Notification
6. Maintenance of Service documents.
7. Temporary Duty moves.
8. Deputation, Resignation, Vigilance.
9. Conduct & Discipline. Right to Information Act 2005.
10. Immovable & Movable property permissions/returns.
11.Annual Confidential Reports.
12.Application for outside employment.
13. NOC for higher studies/Passport/visiting abroad.
14. Conducting of ROC meetings, Dealing with Association related activities.
15. Dealing with grievances/complaints of Officers & Staff.
16. Diarisation and distribution of Secret, Confidential, Demi-Official letters and other communications received in the office.
17. Periodical Reports & returns.
20.Office Security and care of office furnitures, computers, and other machines etc.,
21.Office contingency and miscellaneous expenditures.
22.Custody, disbursement & accounting of cash.
23.Maintenance of Cash Book and other allied registers.
24.Work relating to HBA advances, Conveyance advance, Fan advance, Computer advance etc.,
25. Delegation of financial powers to IDAS Officers.
26. Issue of CGHS cards and other works connected with CGHS.
27. Publishing of Part II.O.O. in r/o Temporary duties .
28. All work regarding DASCB.
29.Processing of proposals for transfer of land and construction of DAD Projects.
30.Preparation of Adjudication reports for Financial upgradations under ACP, confirmation and Promotions upto Gp ‘B’ level.
31.Grant of Special Pay and Special Allowances Processing of Pension Papers for grant of Pension and Family Pension respecting DAD Officers and Staff of the organisation.
32.Counting of Former Civil/Military Service with DAD Conducting of Departmental Examinations in respect of Supr (Accts) Grade Exam, SAS Preliminary Test, SAS Part – I, SAS Part – II, Written Test for Educationally qualified Gp ‘D’ Staff and Typing Test for Record Clerks.
33.Audit and Payment of Office Contingency bills .
Frequently Asked Questions:
When will I be eligible to appear for SAS Pt.I examination?
After completion of 2 years of Regular service in the grade of Clerk or Auditor
What is the procedure for counting of former civil service with that of DAD?
In order to get the former civil service one has to fulfill the following conditions:
• The former service should have been covered under CCS(Pension) Rules, 1972.
• The resignation from the previous department should have been accepted as “Technical Resignation”
A certificate to the effect that No Terminal Benefits have been paid by the previous department for the service rendered in that department should be obtained from the previous department.
Whether prior permission is required to acquire or dispose of any immovable property?
When a govt servant acquires or disposes of any immovable property or through GPA, directly by lease, mortgage, purchase, sale, gift or otherwise either in his name or in the name of any member of his/her family, he/she should give prior intimation to the competent authority regarding such transactions. Rule 18(2)(B) under CCS (Conduct) Rules 1964.
Any other activities requiring prior permission?
Prior permission/sanction of the competent authority is necessary for:
1. To join educational institution or course of studies for University degree.
2. To join Civil Defence Service.
3. To enroll as member of St John Ambulance Brigade,
4. To join Territorial Army, Home guards organization, and foreign language classes conducted by Indo-Foreign Cultural Organization.
5. To own wholly or in part or conduct or participate in the editing or management of any newspaper or other periodical publication or electronic media.
6. To give evidence in connection with any enquiry conducted by any person, committee or authority other than by Govt, judicial authority.
7. To ask for or accept contributions to or otherwise associate in the raising of funds/collections in cash or kind.
8. To accept gifts from near relatives or personal friends, when the value exceeds the prescribed limits.
9. To accept membership of Book clubs run by foreign agencies, Indo-foreign cultural organizations.
10. To receive any complimentary or valedictory address or accept any testimonial or attend meeting or entertainment held in his/her honour or any other Govt servant other than informal farewell held on occasions like retirement, transfer.
11. To engage directly/indirectly in any trade/business or hold elective office or canvass for a candidate for an elective office.
12. To accept fee for work done for any private/public body/person.
13. Acceptance of part-time lecturer ship in an educational institution, which is in the nature of a regular remunerative occupation.
14. To enroll himself as an advocate with the Bar Assn.
15. To accept remuneration for services rendered regularly to cooperative societies.
16. To undertake medical practice during spare time on purely charitable basis, if registered as a practitioner in any system of medicine.
17. To enter into negotiations with private firms to secure commercial employment even while in service.
18. To have recourse to any Court or to the press for the vindication of any official act which has been the subject matter of adverse criticism or an attack of a defamatory character.
19. To stay with foreign diplomats and foreign nationals abroad.
20. In case of pensioners who, immediately before retirement, were Gp A officers, to accept any commercial employment before the expiry of two years from the date of retirement.
Whether unavailed joining time is to be credited to the Earned leave account?
If an employee is ordered to join the new post at the new place of posting without availing full joining time to which he is entitled OR if he/she proceeds alone and reports in the new place of posting without availing full joining time and takes his/her family later within the permissible period of time, then the un-availed portion of joining time could be credited to his/her EL account.
Rule 6 (1) and GIO(S) under CCS (JT) Rules.
Whether permission and NOC is required to be produced from the Department while applying for passport?
When a govt servant is applying for passport facilities, he/she has to take prior permission from the Competent authority. While seeking prior permission, he/she has to specify the country to be visited; the object of the visit; and the period/time of the visit.
Whether permission has to be obtained while applying for outside employment?
When a govt servant applies for a post in the same or another Department, he/she has to seek prior permission from the Competent Authority.
Whether any prescribed procedure is to be followed while applying for Inter-Command transfer?
It has been decided by CGDA’s office to call for names of volunteers requesting for transfer outside the command twice a year i.e., during April and October.
As regards new male recruits, they are required to serve for a minimum period of 5 years at the station of their initial posting. In case of female recruits they are eligible for transfer to their choice station after completion of 3 years of service at present station.
As regards Inter command transferees, they are required to complete a cooling period of one year.